American University of Nigeria Yola Job Vacancy July 2015
Fresh Career Opportunities at The American University of Nigeria (AUN)
The American University of Nigeria (AUN) was established in 2003. The institution was conceived as Africa’s first Development University. Its mission is to pioneer service learning and build leaders who will be prepared to tackle societal concerns. Located in Yola, Adamawa State, the University is a world-class career-oriented institution missioned to be an agent of change in the development of the region. AUN has a strong commitment to providing the skills and the leadership essential to solving the continent’s critical social and economic problems.
The University offers an American – style education modeled after the curriculum of American universities with corresponding approaches to teaching and students assessment. The first entering class of 124 students and 20 professors was enrolled in September 2005. In ten years, AUN is fast becoming a model for other universities in Nigeria and West Africa.
Position: Store Officer
DETAILED JOB SCHEDULE:
Shall be responsible for all the hotel’s assets in the main and other stores.
Ensure safety and good condition of all assets in the stores.
Exercise adequate control to avoid incidence of pilfering.
Daily update of critical stores records/documents such as Goods Received Note (GRN), Waybill, Store Requisition Voucher (SRV), Stores issue Voucher (SIV), Bin cards, IOU register/Voucher.
Ensure that bin cards are maintained for all stock items.
Maintain adequate supervision and control over Stores personnel.
Determine job schedule of subordinates in the store.
Professionally organize the store for economy, efficiency and effectiveness.
Determine reorder level and alert management as appropriate.
Monthly stock report to the Head of Finance stating opening balance, total receipt, total issues, balance, shortage, excess, obsolescence, damaged and spoilt.
Provide prelist with which stock takers will conduct the exercise.
Agree with the Head of Finance on the basis of valuation of unusual items.
Monthly report on fairly used items in the store awaiting auction.
Any other job as may be assigned by management.
QUALIFICATION & EXPERIENCE
B.Sc./HND Purchasing and Supplies Management or any related social science.
Candidate should be proficient in micro soft excel.
3 – 5 years cognate experience is required.
Candidate from hospitality industry shall have added advantage.
Position: Records Officer
SUMMARY OF POSITION:
The position is responsible for updating and maintaining the integrity of employee records in the Human Resources Database. The position shall ensure that accurate employee records detailing any;
Notices of commendation, warning or discipline
Performance evaluations and reviews
Changes in employee qualifications and trends in employee trainings
Changes in job title, job description, job classification or supervisor
The position shall report directly to the Coordinator of Employee Data Management
DETAILED LISTING OF RESPONSIBILITIES:
Responsible for maintaining a personnel record for each employee
Ensures that each individual has a complete personnel record
Facilitates personnel records to be kept in a secured, locked area
Coordinates the processes that current staff members may review their personnel record by making an appointment with Human Resources Director.
Maintains confidentiality of employment records and sorting outdated records. Updates employees’ records and keeping daily records of employees.
Records employee data and monitors departmental changes of staff for record updates.
Plans record filing systems by creating hard-copy and electronic folders; files and retrieves information in accordance with departmental records management procedures.
Manages the location and storage of records; conducts records audit; and organizes the disposal of records in accordance with their retention schedule.
Enters the following documents as part of an employee’s personnel record:
Cooperates with the payroll department to ensure that both expatriates and national employees’ needs are satisfactorily met.
Develops and recommends file operating policy and procedural improvements.
Provide advice, assistance and follow-up on the University policy, procedures and documentations.
Ensures that access to information and records is controlled at all times in accordance to departmental policies.
Processes all types of visas and immigration services for employees
Assist in coordinating the internal work flow systems and procedures within the HR Department.
Provides strategic and administrative advice and support to HR Officers as needed.
Undertake such other duties as may be assigned from time to time
signed and dated offer letter,- wage or salary information,- notices of commendation, warning or discipline,- performance evaluations and reviews,- attendance and paid time off records
changes in job title, job description, job classification or supervisor.
Facilitates clerical and secretarial support to maintain the effective running of the records office.
Writes, produces, edits, and distributes all appropriate contract documentation for new employees.
Helps with implementation of services, policies and programs through HR staff and assists university managers on HR issues.
Requirements for the position:
Bachelor's Degree and three to five years of human resource experience.
Knowledge of multiple human resource disciplines.
Strong interpersonal and communication skills.
Ability to analyze data and provide recommendations.
Experience with MS-Office.
Good communication, organizational and interpersonal skills are essential.
Other requirements, abilities for the position:
Ability to maintain a high level of accuracy in preparing and entering information.
Confidentiality concerning personal files and records.
Position: Employee Welfare and Retention Officer
SUMMARY OF POSITION:
The Employee Welfare & Retention Officer oversees AUN’s employee adjustment & orientation plans, policy and procedures. The Officer works to assist new hires achieve full productivity faster and strengthen new hire retention by ensuring that all necessary tools needed for work are readily available for the employee as prescribed in the university’s policies and procedures.
RESPONSIBILITIES:
Responsible for preparing and leading the welcome team
Collaborate with other departments to ensure all readiness for the arrival of a new hire at the airport, motor park, or main gate.
Meet and welcome new hire
Inform new hire about next steps to take
Inform new hire buddy about responsibilities
Responsible for orientation and full on-boarding program for new employees
Schedule and coordinate the employee's Introduction to the AUN
Introduce new employee to other department members
Develop orientation schedules and materials for orientation
Organize and manage logistics orientation program
Liaise with other HR staff and other University staff to ensure seamless on boarding process for new employees
Responsible for buddy system for new employees
Responsible for on-boarding activities/events (such as Jabbama) for new employees
Design HR metrics to track efficiency of onboarding programs for strategic planning and make recommendations for new and/or revised strategies and activities
Develops and implements employee relations and wellness programs and processes
Coordinate employee wellness program by ensuring that programs are run smoothly and efficiently
Conduct regular surveys to gather feedback on current wellness programs, as well as to gather data on developing new programs
Design HR metrics to track efficiency of wellness programs for strategic planning and make recommendations for new and/or revised programs
Develop wellness calendar for staff to keep updated on wellness activities and events
Recommend and implement new strategies to engage employees to support employee relations and retention
Implements employee retention policies and programs
Analyze trends in recruitment, terminations and resignations to develop strategies for improved retention rates
Develop HR metrics to track retention trends and cost-per-hire data
Develop employee surveys and other methods to gather data/feedback on employee relations and retention issues
Participate in employee exit interviews and recommend/implement strategies to address major reasons for employee disengagement
Participate in mediation and grievance processes to understand workplace issues that may affect retention rates
Participate in employee training and professional development activities and gather data on employee feedback for these programs
Develop strategic strategies to improve retention rates among various employee groups; liaise with Records to keep abreast of recruitment and termination/resignation numbers on a regular basis
Requirements for the position:
Bachelor's Degree in Human Resources, Organizational Development, Business or related field and three to five years of human resource experience.
Knowledge of multiple human resources disciplines.
Strong knowledge in employee retention, surveys/benchmarking and activities
Strong interpersonal and communication skills.
Ability to analyze data and provide recommendations.
Experience with MS-Office.
Requirements:
Good time management and organizational skills.
Able to work under stress to meet tight deadlines and handling multiple tasks.
Ability to maintain a high level of accuracy in preparing and entering information.
Able to handle confidential information appropriately
Self-motivated, independent and proactive.
Position: Logistic/Travel Officer
SUMMARY OF POSITION:
The travel/logistic officer will be charged with the responsibility of providing and managing staff travels (expatriate and national) in accordance with the university policy and procedure. He/She must gain in-depth knowledge of the policy and procedures and apply the policy intent. S/he is required to implement policy and procedures fairly and with integrity to all AUN employees. S/he demonstrates a high level of interpersonal skills and attention to detail. The position works under the supervision of the Coordinator of Logistics the Logistics officer is responsible for the following duties:
RESPONSIBILITIES:
Prepares logistics and support plans in accordance to budgets and policy.
Prepares reconciliation of Cigna deduction schedule for payroll.
Prepares reconciliation of Cigna payments.
Prepares information for management reports.
Develops logistics contingency plans
Develops and implement methodologies and tools to enable effective execution of logistics plan.
Manages logistics operations including personnel and materials.
Ensures timely and cost effective delivery of services.
Plan and manage special logistics events
S/he manages shipping personal staff and university belongings, to and from Yola, Nigeria
Works with Abuja liaison office in coordinating arrival/departure of AUN personnel and guests.
Responsible for hotel booking procedure and transport in Abuja and Lagos
Provides information as may be required for the staff to where to shop, who to call in the case of an emergency and will make their settling in easier and comfortable
Advises employees about passport and visa requirements, rates of currency exchange, and import duties.
Provides advice, assistance and follow-up on the University policy, procedures and documentations
Processes and capture all travel documents in a timely manner
Preparing and sending itinerary for preview to the traveler
Processes the request and/or cancellations for travels
Gives tickets to traveler and prepares various reports as desired by supervisor and management.
Provides courteous and friendly customer service
Performs any other duties as assigned by supervisor
Identifies and reports discrepancies in collaboration with the finance department
Follows up on clients complaints
Requirements:
Bachelor's Degree in the in business administration or a related field
At least three(3) years’ experience in demonstrating financial and costing and budgeting skills
Strong financial skills – costing, budgeting.
Excellent data entry skills in softwares and Microsoft office such as: Excel, OpenERP , in Microsoft Outlook/Word
Good communication skills including ability to prepare and present concise oral and written logistics reports, briefing updates and other documentations.
Ability to establish priorities and to plan, coordinate and monitor progress.
Expertise to apply policy fairly in all situations.
Client orientation – excellent customer care skills.
Strong personal initiative and willingness to accept responsibilities, comprehensive grasp of logistics operations and practices; willingness and potential to learn industry of logistics
Experience in Human Resources Management
Must be familiar with world geography especially countries represented at AUN.
Demonstrated ability to work under pressure, think pro-actively, and problem solving skills.
Other needs possible for the position:
Ability to effectively present information to internal and external guests both over the phone and in person in a professional manner.
Client orientation – excellent customer care skills.
Teamwork – good interpersonal skills, ability to lead teamwork, demonstrated ability to develop and maintain effective working relationships.
Ability to maintain a high level of accuracy in preparing and entering information
Confidentiality concerning personnel files and records
How to Apply
Suitably qualified candidates should submit their resumes, cover letters and references to recruitment@aun.edu.ng before the closing date of this publication. The position being applied for should be the subject of the email. Only shortlisted candidates will be contacted.
AUN is an equal-opportunity and non-discriminatory employer. For more information on AUN, please visit www.aun.edu.ng
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